Because Microsoft is constantly updating and improving Microsoft Outlook, some users may struggle to keep up with the rapid changes and all of these new productivity features that seem to be added on a regular basis, this blog article may be for you if you fall into that category. Catch up on the best and latest productivity-enhancing Outlook tips and tricks.
Below is a list of the best Outlook tips that increase productivity that our staff could put together.
No matter inbox how meticulously organized your Outlook inbox is, there's always room for improvement. For a little computer-assisted help, try the 'Clean Up' feature.
An overstuffed inbox is often caused by group conversations that aren't relevant to you. The Ignore button helps you organize your inbox and focus on relevant emails.
Select a message, then click Home > Ignore > Ignore Conversation. You can also do this by opening a message in a new window and clicking Ignoreunder the Delete function. To recover an ignored message, go to the Deleted Items folder, and click Ignore > Stop Ignoring Conversation.
Help your colleagues save storage by sending a link to a cloud version of a file instead of the file itself. This is particularly useful when sending massive files. You can also set permissions to allow recipients to edit and collaborate on linked files in real time.
Outlook allows you to combine Skype's HD video and screen-sharing features with OneNote's organizational and project planning functions. It’s easy:
Go to the Meeting tab in Outlook, then click Skype meeting and send the link to participants. After the meeting has started, select Meeting Notes (under the Meeting tab) and choose whether you want to Take notes on your own or Share notes with the other meeting participants.
To get the attention of a specific person in a group email message, use the @Mention function. This works particularly well for mails to multiple recipients or for if you simply want to convey the urgency of your message.
These are just a few strategies for getting more out of Microsoft's email platform. To unlock Outlook's true potential, you need the support of certified IT professionals. Give us a call today.